Thomas Gold Pettingill LLP (TGP) and its affiliates (including TGP Management Inc.) are committed to the proper management of the personal information of clients and others, and of all visitors to our website (the Site), that we collect, use and disclose in the course of business.
Controlling the collection, use and disclosure of personal information is an ongoing process. We will continue to review our personal information management practices and improve them as necessary to better protect the privacy of individuals.
Personal information means any information about you or that can be used to identify you as an individual, including information in your résumé or about your employment, the matter about which you retained or contacted TGP, your account with us and any other information that you choose to provide to TGP. For the purposes of this policy, Personal Information means information about an identifiable individual as defined from time to time in applicable privacy legislation. Generally speaking Personal Information does not include what is considered business contact information: your name, title or position, business address, telephone number, facsimile number or e-mail address. The types of Personal Information that TGP may collect about you includes your name, home address, telephone number, personal e-mail address, billing and account information, information about a client’s legal issue and other information incidental to providing legal advice and services (including Personal Information about witnesses, family members, beneficiaries, directors, officers, employees, adverse parties, parties-in-interest, investigators, decision-makers, experts, other professional advisors and our clients’ business partners, investors, shareholders, competitors and customers whom are individuals).
We use personal information only as described in this Policy or as otherwise permitted or required by law. Before your personal information is used or disclosed for a new purpose, we will ask for your consent unless use or disclosure without your consent in the circumstances is otherwise permitted or required by law.
TGP generally uses personal information about clients for the provision of legal advice, including obtaining and carrying out client instructions, reporting and communicating with clients, billing and accounting, and protecting against fraud, illegal activities or error. TGP may also use your personal information to send you newsletters or e-newsletters about our services or about legal developments that we think would interest you. To establish or enhance our relationship, we may invite you to client functions, seminars and sporting or cultural events.
We may distribute client memos, information regarding our firm, articles and other legal updates and publications to people on our mailing lists, who can elect to receive materials on one or more subject matters. At any time, you may change your preferences and mailing option (regular mail or email), or unsubscribe from our mailing lists.
If you send personal information through our Site, we will use it to assess website use and traffic, and to respond to your feedback, questions and comments.
When collecting, using and disclosing your personal information:
Your Personal Information is stored in secured locations and on servers controlled by TGP, located either at our offices or at the offices of our service providers.
From time to time, TGP may disclose your Personal Information to:
To help protect the confidentiality of your Personal Information, TGP employs administrative and technological safeguards appropriate to the sensitivity of your Personal Information. Where Personal Information is sent to a third party for processing we ensure, through our contacts with them, that all Personal Information is kept secure. We operate secure data networks protected by industry standard firewall and password protection systems.
Upon your written request, subject to certain exceptions, TGP will inform you of the existence, use and disclosure of your Personal Information and will give you access to that information. Access requests should be sent to our Privacy Officer, using the contact information below.
TGP will retain information, including personal information, for as long as it is needed for the purposes for which it was collected. TGP may also be subject to legislative requirements regarding the retention of certain types of information.
Please contact TGP’s Privacy Compliance Officer with any questions or concerns you have about this Policy or TGP’s handling of your personal information. We will investigate and respond to your concerns.
Thomas Gold Pettingill LLP
150 York Street